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Features & Benefits of Barracuda Message Archiver

Barracuda Message Archiver

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» Datasheet
» Admin Guide
» Quick Start Guide

The need for email archiving is growing as today's organizations are more frequently asked to keep, and deliver on demand, access to the comprehensive library of all sent and received email messages.

Due to strict compliance guidelines, administrators often need features that enable quick and secure delivery of past emails and a message audit history to address legal scrutiny. From an operations perspective, email archiving provides the ability to ease the strain on physical storage by moving emails off the email server without sacrificing access to the messages.

The Barracuda Message Archiver is a complete and affordable email archiving solution, enabling you to effectively index and preserve all emails, enhance operational efficiencies and achieve regulatory compliance needs. Leveraging standard policies and seamless access to messages, email content is fully indexed and backed up to enable administrators, auditors and end users quick retrieval of any email message stored in an organization's email archive.

Comprehensive Email Management

The Barracuda Message Archiver provides multiple tools, enabling archiving and historical imports, search and retrieval, message storage, and roles to provide in-depth control over individual and organization-wide email archives. Capabilities include:

  • » Archiving. With multiple modes of deployment, getting started with email archiving is easy. Emails intended to be archived can either be pushed to the Barracuda Message Archiver via SMTP, or the Barracuda Message Archiver can pull emails via standard email access protocols (POP3 or IMAP). The Barracuda Message Archiver can also be deployed in conjunction with the Barracuda Spam & Virus Firewall, leveraging its capabilities to journal inbound and outbound email.
  • » MAPI email import. Using Microsoft's Message Application Protocol Interface (MAPI), you can import emails from other sources to consolidate the historical emails stored on a Microsoft Exchange server into one secure email archive.
  • » PST file import. Scattered PST files stored on users' desktops or laptops can also be imported. In conjunction with the MAPI email import feature, this allows you to create a comprehensive archive of new and historical emails.
  • » SMTP relay. The Barracuda Message Archiver can work as an SMTP relay to forward emails to your designated email server. This capability allows you to capture inter-company emails for archiving if journaling is not practical.
  • » Indexing. Using a thorough list of all message components, emails are fully indexed by message content and attachments with the option to add tags for customized searches.
  • » Search and retrieval. The Archive Search tool located in the Web user interface conducts quick full-text searches based on tags or message content. Users can easily search personal email archives, view emails in the archive and forward emails to active mailboxes.
  • » Message storage. Built-in storage and redundancy is provided through internal or external mirroring, as well as swappable drive trays that enable added control and email management across the organization's network. This allows you to move emails from costly, transaction-based storage required for production email servers to less expensive storage options.
  • » Single instance storage. With the use of single instance storage, the Barracuda Message Archiver intelligently removes duplicate emails or attachments from a message thread, ensuring only one copy is compressed before storing it in a file system to maximize storage capacity.
  • » Tamper resistant. End users can monitor the status of email messages sent to their archive by checking to see if it has been corrupted or deleted.

Intuitive Policy, Discovery and Compliance Support

Enforcing corporate policy, compliance regulations and litigation requests are a growing aspect of a system administrator's duties, requiring email retention, retrieval of related messages and delivery of all relevant communications. The Barracuda Message Archiver supports a standard and customizable set of policies and capabilities, including:

  • » Retention policy. A predetermined archiving policy that outlines the length of time to retain email messages, whether to comply with government regulations or for company records.
  • » Roles. Using role-based administration, access privileges are organized in three tiers and can be designated to the administrator, auditor and end user by integrating with Active Directory to immediately classify user permissions.
  • » Compliance and corporate policy monitoring. The Barracuda Message Archiver enforces standard policies by monitoring and reporting on behaviors, such as use of foul language, transmitting personal identifying information, list of most frequently visited job searching Web sites, as well as providing customizable policies to monitor use of user-defined keywords and phrases. Upon installation, administrators can immediately set up the built-in policies or leverage new policy definitions delivered by Energize Updates to begin monitoring policy violations and create an audit trail of relevant email messages.
  • » Litigation readiness and discovery process. By using the powerful searching capabilities, auditors and email administrators can easily sort through an email archive to compile relevant messages based on keywords, dates and sender/recipients into an exported file. Access records and related policy violations can also be readily compiled and delivered to legal counsel as requested.

Simplified and Centralized Administration

The Barracuda Message Archiver features an easy-to-use Web user interface, creating an intuitive and cost-effective administration tool for the integrated hardware and software solution. The Web user interface allows users to define, manage and control corporate archiving settings and rules from one central place.

  • » Intelligent Storage Manager. The Intelligent Storage Manager provides a complete view of used and available storage, enabling email administrators to decide between concatenated, an expanded method for storage involving additional external storage drives, or mirrored storage for redundancy.
  • » Reporting and statistics. With sophisticated built-in reports, the Barracuda Message Archiver allows you to report on various operational and legal aspects. A sample of reports includes growth of email archive as well as the consistency and integrity of the archive index.
  • » Energize Updates. Delivered by Barracuda Central to update the extensive library of virus definitions to block virus and spyware variants, policy definitions to enable enhanced monitoring of compliance and corporate guidelines, updates to the latest document file formats needed to decode content within email attachments, as well as security updates for the underlying Barracuda Message Archiver platform to remain free of any potential security vulnerabilities.
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